Legal assistant
(1+ Year Experience)
About the role
We are seeking a legal assistant to support our attorneys throughout the estate planning process, from a client’s first conversation with the firm through the signing of their documents. This role combines client communication, document preparation, and day-to-day coordination across our Brooklyn and Manhattan offices and virtual meetings.
Your work will include initially framing estate, trust, and related documents; assisting with revisions, formatting, and final preparation for signings; and helping prepare deeds and title orders for clients funding trusts. You will also prepare engagement and closing letters, assist attorneys with meeting briefs, maintain the client database and calendars, coordinate onboarding and scheduling, and handle general invoicing and accounting tasks.
We are looking for someone who is organized, careful with details, responsive to clients, and comfortable keeping several matters moving at once.
Responsibilities
Initial framing of estate, trust, and ancillary documents
Assisting with revisions, formatting, and final preparation of planning documents for signings
Assisting in the preparation of deeds and title orders for trust funding clients
Preparation of engagement and closing letters
Assisting attorneys with meeting briefs
Client database management
Client onboarding and communication
Calendar maintenance and scheduling for Brooklyn, Manhattan, and virtual meetings
General accounting and invoicing
What we're looking for
Excellent organizational skills with strong attention to detail
Proactive self-starter able to work diligently with minimal supervision
Strong verbal and written communication skills
Ability to handle increasing responsibilities and shifting demands
Minimum 1 year of experience in a professional office environment
Proficiency in Microsoft Office Suite applications
Trust and Estates experience (strongly preferred)
Compensation & benefits
Expected salary range: $40,000–$70,000, depending on experience and qualifications. Performance-based bonuses available.
Benefits include 401(k) with employer match, health insurance, short- and long-term disability insurance, professional dues, CLEs, licensing and malpractice coverage, birthday holiday, one paid volunteer day each month, Summer Fridays, generous PTO and holidays, and a hybrid work schedule.
Culture
At Fischer Harbage, we believe exceptional legal work is built on collaboration, technical excellence, and an unwavering commitment to client service. We do not operate under billable hour quotas. Our flat-fee planning model allows attorneys to focus on thoughtful, high-quality legal counsel while working collaboratively. Our attorneys are supported by experienced paralegals, dedicated administrative staff, modern technology, and established systems that minimize administrative burdens while encouraging mentorship and long-term professional growth.
To apply, please submit your resume and a brief cover letter describing your relevant trusts and estates experience.